#Microsoft to do outlook 2016 how to
#Microsoft to do outlook 2016 plus

Add tasks to the list by assigning a due date or a reminder when you create the task. This Smart List has all the tasks with a due date or a reminder. Mark one as important by right-clicking and choosing 'Mark as Important.' Clicking the star icon also flags it as important. This Smart List has all the tasks you mark as important. Outlook automatically clears My Day at midnight every night, but you can see the tasks on other lists, so you don't lose them. It's empty when you open it at the beginning of the day, but you add tasks to it by moving them from other lists or creating a new task. This Smart List tracks tasks that you want to accomplish within the day.

This feature allows you to create filtered lists, track tasks and organize your day. Microsoft To Do is replacing Tasks and has some added features, including Smart List. This can help you keep projects and teams organized, and create a sense of accomplishment and progress as you cross items off your list. Task lists also let you see what's coming for the week ahead. It can help you prioritize your work so you can see what requires immediate attention and what you can leave for later in the day or week. Tasks in Outlook is a function you can use to keep a list of daily to-do items to help make sure you remember important scheduling information.

#Microsoft to do outlook 2016 how to

In this article, we discuss how to use tasks in Outlook and explain why it's an important tool. By learning how to use Tasks in Outlook, you can create a clear plan for the day and week ahead and determine the best way to allocate your time to accomplish a goal. You can use Outlook to create tasks, set reminders and due dates and track your upcoming tasks. If the reading pane is turned off (or narrow), the In Folder field is in the view, so you can see which folder the task is stored in.Microsoft Outlook's Task function is an effective tool for managing projects. When you create a new task using Click here to add a new Task in the To-Do List, the task is not stored in the To-Do folder, it's added to the default Tasks folder. Like Search folders and Advanced Find, it displays items from all folders in the profile, in this case, all of your Tasks and Flagged items. The To-Do List doesn't actually store the tasks or flagged items. With SharePoint tasks, multiple mailboxes, multiple task folders to sort tasks, and flagged emails, reviewing all tasks would take longer than it should if the To-Do List didn't show everything together. Without this list, users would need to check each tasks folder in their profile.

#Microsoft to do outlook 2016 plus

The To-Do List is basically a search folder that contains all of the flagged items plus Tasks, allowing users to see an aggregate list of all tasks that need to be done. It's an Outlook item that is stored in a Tasks Folder.Ī To-Do is any Outlook item that is flagged for follow-up, usually flagged email, as well as all of the tasks in the Task folders in the profile. It's my experience that when one person is confused by a feature, others are too… which leads us to today's tip.Ī Task is. The users were confused about the differences between the two and didn't understand where the Tasks were stored. I had a couple of questions about the To-Do List and Task List recently.

This article was originally written in 2012, long before Microsoft created the new To-Do app, which is a new interface to Outlook Tasks. Please note that this page refers to the To-Do List at the top of the Tasks module in Outlook desktop.